Administrator Assistant Job Details
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(Ref: 529 Admin Assistant_1326357010)
Date posted:
12/01/2012
Ref# / Fast find: 529 Admin Assistant_1326357010
Sector / Job Role: Administration
Country: United Kingdom
Region: England
County: Gloucestershire
Town: Bristol
Salary and Benefits: £11000 per annum
Job Description: We are looking for an Administrator Assistant to work part time at Filton Airport, Bristol. This role will be 20 hours a week, days and hours are negotiable. This is also a fixed term contract role until the end of December 2012, as the airport is closing then.
Purpose:
To ensure compliance with the agreement between BAE Systems and the IFM Teams at Filton AAH/Airfield and Weybridge sites for the delivery of the estate maintenance. This is to be achieved in collaboration with all parties concerned, and in a professional and enthusiastic manner.
Principle Accountabilities:
*To receive and action all requests for services in accordance with the site procedures. To answer all calls in a professional, constructive and enthusiastic manner. To record and process all information received.
*To assist in allocation of work to the appropriate engineer/handyman, track progress of all allocated jobs and ensure completion time meets with the priority code allocated to it.
*To check and report to site supervisor, all works outstanding at the end of the week.
*To maintain the Additional Works Register, raising, logging and tracking all additional works from inception through to final invoice.
*To provide assistance and cover during busy periods, holidays or periods of absence.
*Assist in compiling technical, operational and financial reports.
*Maintaining the site office stationary stock and arranging replenishments as required.
*Responsible for the general housekeeping of the office reporting any defects or discrepancies.
*To carry out booking-in arrangements for contractors and day-visitors.
*To process and record all Annual Leave requests and Overtime sheets for site operatives.
*To process and record sickness, absence and Return to Work Interview forms for site operatives
*To obtain quotes from our sub-contractors and to raise and issue purchase orders as directed.
Qualifications and Experience and Personal Specification:
*Will have training and good IT skills in operating various IT systems including MS Office, JDE, MS Project and maintenance databases.
*Will have a good level of interpersonal, relationship, communication and presentation skills.
*Smart and presentable appearance with an impressionable and enthusiastic approach.
Character:
*Must be able to show 5 main scales of service character:- Agreeableness, Stability & Adaptability, Sociability, Emotional Intelligence, Drive & Ambition.
Behaviour & Communication:
*Complete work with pride to the best of ability and to specification every time showing effective workload prioritisation
*Professionalism at all times showing a positive and proactive attitude to colleagues and customers
*Give full attention to task and customer in hand whilst striving for the least disruption for customers as possible
*Awareness of environment around you or colleagues and customers keeping work safe, clean and tidy at all times
*Emotional intelligence and empathy - able to read difficult situations and take appropriate action or give appropriate information and explanations
*Work efficiently - right tools, right method, right first time
*Actively look for and find ways to give our customers great experiences
*Listen and act upon feedback from customers and colleagues positively
*Excellent ongoing communication with colleagues and customers at all times e.g. taking responsibility, setting correct expectations, delivering on promises, conflict resolution and follow-up checks
Contact Name: Dennis Webb
Contact Email: applications@theonsitegroup.co.uk
Contact Phone: 0845 070 3883
Ref# / Fast find: 529 Admin Assistant_1326357010
Sector / Job Role: Administration
Country: United Kingdom
Region: England
County: Gloucestershire
Town: Bristol
Salary and Benefits: £11000 per annum
Job Description: We are looking for an Administrator Assistant to work part time at Filton Airport, Bristol. This role will be 20 hours a week, days and hours are negotiable. This is also a fixed term contract role until the end of December 2012, as the airport is closing then.
Purpose:
To ensure compliance with the agreement between BAE Systems and the IFM Teams at Filton AAH/Airfield and Weybridge sites for the delivery of the estate maintenance. This is to be achieved in collaboration with all parties concerned, and in a professional and enthusiastic manner.
Principle Accountabilities:
*To receive and action all requests for services in accordance with the site procedures. To answer all calls in a professional, constructive and enthusiastic manner. To record and process all information received.
*To assist in allocation of work to the appropriate engineer/handyman, track progress of all allocated jobs and ensure completion time meets with the priority code allocated to it.
*To check and report to site supervisor, all works outstanding at the end of the week.
*To maintain the Additional Works Register, raising, logging and tracking all additional works from inception through to final invoice.
*To provide assistance and cover during busy periods, holidays or periods of absence.
*Assist in compiling technical, operational and financial reports.
*Maintaining the site office stationary stock and arranging replenishments as required.
*Responsible for the general housekeeping of the office reporting any defects or discrepancies.
*To carry out booking-in arrangements for contractors and day-visitors.
*To process and record all Annual Leave requests and Overtime sheets for site operatives.
*To process and record sickness, absence and Return to Work Interview forms for site operatives
*To obtain quotes from our sub-contractors and to raise and issue purchase orders as directed.
Qualifications and Experience and Personal Specification:
*Will have training and good IT skills in operating various IT systems including MS Office, JDE, MS Project and maintenance databases.
*Will have a good level of interpersonal, relationship, communication and presentation skills.
*Smart and presentable appearance with an impressionable and enthusiastic approach.
Character:
*Must be able to show 5 main scales of service character:- Agreeableness, Stability & Adaptability, Sociability, Emotional Intelligence, Drive & Ambition.
Behaviour & Communication:
*Complete work with pride to the best of ability and to specification every time showing effective workload prioritisation
*Professionalism at all times showing a positive and proactive attitude to colleagues and customers
*Give full attention to task and customer in hand whilst striving for the least disruption for customers as possible
*Awareness of environment around you or colleagues and customers keeping work safe, clean and tidy at all times
*Emotional intelligence and empathy - able to read difficult situations and take appropriate action or give appropriate information and explanations
*Work efficiently - right tools, right method, right first time
*Actively look for and find ways to give our customers great experiences
*Listen and act upon feedback from customers and colleagues positively
*Excellent ongoing communication with colleagues and customers at all times e.g. taking responsibility, setting correct expectations, delivering on promises, conflict resolution and follow-up checks
Contact Name: Dennis Webb
Contact Email: applications@theonsitegroup.co.uk
Contact Phone: 0845 070 3883
To provide the right people, first time, to ensure customer satisfaction, every time.
Suitable candidates are our lifeblood and as such we ensure that we treat all candidates respectfully and with courtesy.
